For Members
Members can book offices through their portal with different booking flows:
Browse Available Offices
View all available offices with key details:
Office name and description
Seating capacity
Available amenities (WiFi, projector, etc.)
Pricing options (hourly, daily, monthly, yearly)
Operating hours
Select Rental Period
For Short-term Rentals (Hourly/Daily)
Choose your preferred rental period
Select start date from the calendar
Pick available time slots within operating hours
Select start and end times that meet minimum duration requirements
Get instant booking confirmation
For Long-term Rentals (Monthly/Yearly)
Submit a rental inquiry with your desired dates
Include any specific requirements or questions
Wait for space manager to review and approve
Complete payment once approved to activate rental
Confirm Booking
Review booking details and total price
Select payment method
Receive confirmation with booking details
Access booking information in your member portal
Members can also:
View all their current and upcoming office rentals
Track the status of each rental (Active, Upcoming, Completed)
See full pricing details including any applicable taxes
For Administrators
Administrators have comprehensive tools to manage office rentals:
Manage Inquiries
Navigate to Dashboard → Offices → Contracts
Review Inquiries:
See all customer rental requests with desired dates
View customer details and any special requirements
Approve or decline inquiries based on availability
Process Inquiries:
Approving an inquiry creates a rental contract
Customer receives notification to complete payment
Contract becomes active once payment is completed
Manage Contracts
View and manage all office rental contracts:
Contract Types:
Pending: Awaiting customer payment
Active: Currently rented and occupied
Completed: Rental period has ended
Cancelled: Contract cancelled
Contract Actions:
View full rental details and customer information
Track payment status
Cancel active contracts if needed
Record external payments (cash, bank transfer) with notes
Create Contracts
Book offices directly for customers:
Select customer and office
Choose rental period and dates
Set pricing (standard rates or custom)
Process payment immediately or mark as external payment
Generate contract and invoice automatically
Manage Offices
Create and configure office listings:
Office Details:
Name and description
Seating capacity
Operating hours
Add high-quality photos
Pricing Options:
Set rates for different rental periods (hourly, daily, monthly, yearly)
Specify minimum rental durations
Enable/disable specific rental options
Amenities:
Select available amenities
Add custom amenities specific to your office
Availability:
Control whether office is available for booking
Temporarily disable for maintenance
View Rentals
Monitor all office activity:
See all current and upcoming rentals
Check office utilization
Monitor payment status
Access customer information for each rental
Important Notes
Rentals are displayed in your space's configured timezone
Minimum rental duration can be set for each pricing option
Double bookings are automatically prevented
Tax rates are applied according to your space's settings
Office images help customers make informed decisions
Custom amenities can be added to highlight unique features
Opening and closing hours determine availability for hourly rentals
Long-term rentals (monthly/yearly) use an inquiry system for approval
Short-term rentals (hourly/daily) can be booked instantly