Creating a New Office
Navigate to Dashboard → Offices
Click the "Add Office" button
Fill in the office details:
Basic Information
Name: Give your office a clear identifier
Description: Add helpful details about the office's features
Seating Capacity: Indicate how many people the office can accommodate
Office Image: Upload a photo to showcase the space
Operating Hours
Set opening and closing times for the office
Pricing Options
Enable one or more pricing options:
Hourly Rate: For short-term bookings
Daily Rate: For full-day usage
Monthly Rate: For long-term leasing
Yearly Rate: For annual contracts
For each enabled option, set:
Price in your space's currency
Minimum units (hours, days, months, etc.)
Amenities
Select available amenities:
Standard options (TV, Whiteboard, WiFi, Projector, etc.)
Add custom amenities specific to your office
Availability
Toggle whether the office is available for booking
Understanding Rental Types
Your office pricing options work differently depending on the rental period:
Short-term Rentals (Hourly/Daily)
How it works:
Customers can book and pay instantly
No approval needed from you
Payment is processed immediately
Office access granted right away
Best for:
Meeting rooms
Interview spaces
Day offices
Workshop spaces
Quick private calls
Long-term Rentals (Monthly/Yearly)
How it works:
Customers submit rental inquiries with their desired dates
You review and approve/decline each request
Approved inquiries create rental contracts
Customers complete payment to activate the contract
Office becomes available for their use period
Best for:
Dedicated office space
Team rooms
Permanent workspace solutions
Executive suites
Long-term client arrangements
Why the Difference?
Short-term: Simple, instant bookings for quick use
Long-term: Inquiry system allows you to:
Screen potential long-term tenants
Negotiate terms and pricing
Ensure good fit for your space
Handle special requirements
Process larger payments carefully
Managing Your Offices
Office Settings
Edit Details: Update office information, pricing, or amenities
Availability: Temporarily disable booking for maintenance
Images: Add or update photos to showcase the office
Operating Hours: Adjust when the office can be booked
Pricing Management
Set different rates for various rental periods
Enable/disable specific rental options based on your business needs
Configure minimum rental durations
Managing Inquiries and Contracts
Navigate to Dashboard → Offices → Contracts
Handle Customer Inquiries
What customers submit:
Desired start and end dates for their rental
Office they want to rent
Any special requirements or questions in their message
Their contact information
What you see:
Complete inquiry details with dates and customer message
Customer's membership information and history
Automatic pricing calculation based on your rates
Availability check against existing bookings
Your options:
Approve: Creates a rental contract and notifies customer to pay
Decline: Rejects the inquiry and notifies customer
What happens after approval:
System creates a rental contract automatically
Customer receives payment notification
Contract status shows as "Pending" until payment completed
Once paid, contract becomes "Active" and office is theirs
Manage Contracts
Pending: Contracts awaiting customer payment
Active: Currently rented offices
Completed: Finished rental periods
Cancelled: Cancelled contracts
Create Contracts Manually
Book offices directly for customers
Choose customer, office, and rental period
Process payment or record external payments (cash, bank transfer)
Generate invoices automatically
Important Notes
Rental Workflows
Hourly/Daily rentals: Instant booking - customers book and pay immediately
Monthly/Yearly rentals: Inquiry system - customers request, you approve, then they pay
Inquiry System Details
Only applies to monthly and yearly rentals
Gives you control over long-term tenants
Allows time to review customer fit and requirements
Prevents unwanted long-term commitments
Enables custom pricing negotiations
System Limitations
You cannot delete offices that have:
Active rentals
Pending inquiries
Pricing and Payments
All pricing is displayed in your space's default currency
Taxes will be applied according to your space's tax settings
Minimum rental durations help ensure profitability
Double bookings are automatically prevented
Best Practices
Use descriptive names that indicate office type, size, or location
Add high-quality photos showing the office layout and amenities
Enable appropriate pricing options based on your target market
Maintain an updated list of amenities to accurately reflect what's available
Set competitive rates with appropriate minimum durations
Respond promptly to customer inquiries for long-term rentals